Privacy Policy
Effective Date: January 1, 2026
Welcome to The Notary Desk (“we,” “our,” or “us”). Your privacy matters. This policy explains what we collect, how we use it, and how we protect it.
1. Information We Collect
We may collect the following:
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Personal Information: Name, email, phone number
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Identification Info: Government-issued ID (for notarization purposes)
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Payment Info: Processed securely through third-party platforms (Venmo, PayPal, Zelle, etc.)
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Session Data: Audio/video recordings of notarization sessions (as required by law)
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Technical Data: IP address, browser type, device info
2. How We Use Your Information
We use your information to:
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Verify identity for notarizations
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Complete and record notarial acts
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Process payments
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Send appointment confirmations and documents
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Comply with legal and regulatory requirements
3. Sharing of Information
We do not sell your data. We only share information when necessary:
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With secure notarization platforms (e.g., Proof)
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With payment processors
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When required by law or legal request
4. Data Security
We take reasonable steps to protect your information, including:
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Secure platforms for notarization sessions
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Encrypted data handling where applicable
That said, no system is 100% hack-proof, so use common sense online.
5. Data Retention
We retain records as required by state law for remote online notarization. This may include:
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Journal entries
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Audio/video recordings
6. Your Rights
Depending on your state, you may have the right to:
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Request access to your data
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Request corrections
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Request deletion (where legally allowed)
7. Third-Party Services
We use third-party platforms (like Proof and payment apps). Their privacy policies apply separately.
8. Updates to This Policy
We may update this policy occasionally. If we do, we’ll update the effective date.
9. Contact
Questions? Reach out: